• (505) 881 4444
  • info@nmmba.org

Executive Assistant to the General Manager Hearst Television

Apply by 2020-02-02

KOAT-TV, the Hearst Television owned, ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant. This position provides critical support to the President/General Manager of KOAT-TV 7 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties. The position also serves as the bridge of communication between the station President/General Manager, internal departments and the community. Demonstrating leadership to maintain credibility, trust, and support with senior management and staff.

Job Responsibilities:

  • Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry related boards and professional organizations; exercises confidentiality, resourcefulness, and creativity in responding to internal and external inquiries.
  • Maintains Outlook Calendar and coordinates meetings with excellent organization of the administrative office.
  • Answers incoming calls; takes messages as needed; refers callers to other internal departments if appropriate. Addresses viewer concerns and problem-solves when needed.
  • Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.
  • Learn various systems to pull daily, weekly, and monthly reports. Depending on the data collected more specific and specialized reports may need to be pulled as well.
  • Maintains current list of contacts. Maintains current and historical confidential business files (hard copy and electronic).
  • Works with others on the FCC Public File and necessary reports.
  • Makes travel and accommodation arrangements; prepares expense reports for reimbursement.
  • Completes projects and a variety of special assignments by establishing objectives; determining priorities, managing time, gaining cooperation of others, monitoring progress; problem-solving, making adjustments to plans.
  • Coordinates all station meetings for equipment needs, staff notification and set up.
  • Completes other duties as assigned for the President/General Manager. 

Qualifications Required:

  • Possess excellent interpersonal and communications skills;
  • Demonstrate accuracy and attention to detail, which are critical competencies;
  • Have organizational aptitude and expertise coupled with dedication;  
  • Possess strong grammar and writing skills;
  • Work effectively and confidentially with a variety of people in a diverse workforce;
  • Be adaptable to changing work requirements;
  • Be able to multi-task;
  • Possess a high degree of professional integrity;
  • Demonstrate a strong client service orientation;
  • Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with tight deadline;
  • Be proficient with software applications such as Outlook, Word, Excel, and PowerPoint;
  • Be eager to learn broadcasting industry and prepare reports and evaluate data;
  • Be a positive, enthusiastic contributor.

Experience:

  • At least three years’ experience providing support to c-level executive or senior officer or equivalent combination of related education and experience including military experience.
  • Demonstrated ability to professionally handle confidential and sensitive issues; proficient administrative skills to supporting executive level management. 

Education:

  • College experience preferred or equivalent work experience. 

Please visit http://careers.hearsttelevision.com/ to apply. EOE

Job posted by an EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER